Effective Date: 09/07/2025
Privacy Policy
Who We Are
Wellwyn Health is a concierge psychiatric practice based in Houston, TX, offering clinical and forensic psychiatric services. Our services may be provided in-person or via telehealth. The practice is owned and operated by Dr. Darlinda Minor, MD, a board-certified adult psychiatrist.
Information We Collect
We collect the following types of information through our website and services:
Personally Identifiable Information (PII): Name, phone number, email address, mailing address.
Health Information: Mental health history, diagnosis, medications, reasons for consultation, and other clinical information submitted through consultation or screening forms.
Animal Information (for ESA requests): Type of animal, behavior, duration of ownership, and how the animal helps alleviate mental health symptoms.
Technical Data (Website Analytics): IP address, browser type, and interaction with the website (collected through cookies or third-party tools like Squarespace Analytics or Google Analytics).
How We Use Your Information
We use your information for the following purposes:
To assess your eligibility for services, including consultations and evaluations.
To communicate with you about appointments and clinical care.
To complete clinical documentation, including ESA letters (if appropriate).
To maintain compliance with legal and ethical obligations.
For internal quality improvement or website performance tracking (non-clinical analytics only).
How We Protect Your Information
We use industry-standard safeguards to protect your information, including:
Encrypted form submissions via secure Squarespace and HIPAA-compliant third-party integrations
Secure storage of intake forms and health records via SimplePractice, a HIPAA-compliant electronic medical record system
Access to sensitive data is limited to Dr. Minor
All communications and documentation comply with HIPAA requirements for privacy and security
When We Share Your Information
We do not sell or rent your personal information. Your health information may be shared only:
With your explicit written consent.
For care coordination or consultation at your request.
As required by law (e.g., subpoenas, mandatory reporting).
In emergencies where immediate disclosure is necessary to prevent harm.
Use of Cookies
We may use cookies or tracking technologies to improve site performance and understand user behavior. This data does not contain PHI and is not linked to your clinical records.
Third-Party Services
This website may link to third-party services, such as scheduling tools, payment processors, or email contact forms. We are not responsible for the privacy practices of these third parties. Please review their privacy policies independently.
Your Rights
You have the right to:
Request access to your medical records.
Request corrections or amendments to your information.
Withdraw consent for non-clinical communications.
File a complaint if you believe your privacy rights have been violated.
To exercise these rights, please use the contact form on this website.
Changes to This Policy
We may update this Privacy Policy periodically. Updates will be posted here with a revised effective date.
Last updated: 09/07/2025
Contact Us
If you have questions about this policy or how your information is handled, please use the contact form below:
📬 Contact Form: Complete form here.
📍 Location: Houston, TX
📞 Phone: Provided upon scheduling or request
🕰️ Hours: By appointment only